As no additional data about an individual is created by the workforce programme, please contact the source organisation with any questions about your data rights. You will find their details on the web pages linked below:

• Click here for Guy’s and St Thomas’ NHS Foundation Trust details
• Click here for King’s College Hospital NHS Foundation Trust details
• Click here for Lewisham and Greenwich NHS Trust details
• Click here for South London and Maudsley NHS Foundation Trust details
• Click here for Oxleas NHS Foundation Trust details

As SEL workforce programme is supported by multiple organisations, there is not a single point of contact for one Data Protection Officer.

You will find contact details for Data Protection Officers in each trust in the links directly above.

To collect aggregated workforce data monthly and use it for supporting the Trusts as a system, to plan their workforce.

Although a version of this information is available from NHS England, getting the information directly from the trusts gives totals which are more closely aligned with the numbers used by each trust. This is therefore more suitable to the purposes of local intelligence and taking local leadership decisions within each Trust.

Planning activities include:

• benchmarking
• assessing KPIs for Workforce Current Position
• assessing KPIs for Retention Programmes,
• assessing KPIs for Staff Health & Well Being Programmes
• Assessing demographics of workforce to support Equality, Diversity and Inclusion initiatives

The Workforce Intelligence team will create dashboards and reports to the Workforce/HR teams at each NHS trust.

Because the information is aggregated, in most cases it will not be possible to identify an individual from the information handled as part of these programmes.

The Workforce Intelligence Network (WIN) group consists of workforce leads/analysts at each Trust, who contribute to aggregate workforce data to support improved workforce planning, transformation and management of risk with benefits at Trust, Collaborative and ICS level.

The WIN group are providing anonymised data that is aggregated/ pivoted using “Occupational Code”, this will:

• Provide insight into SEL workforce data at a very granular level (occupation code) for the first time and in a way not currently available through National dashboards; thereby supporting transformation across various portfolios linked to the ICS People Strategy.
• Support monitoring against this year’s operational plan as required and preparing for the next Operational Planning round.

Processing of personal data (identifiable information, which may be processed in the extraction of data and identified by some small numbers by the SEL ICS Workforce Intelligence Team) is made under the following Articles of UK GDPR:

• Article 6 (e) Public Task: – “Necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller”.
• Article 9 (2) (b) Legal Obligation: – “necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law”. This relates to Trusts obligations under the Equality Act, the Employment Rights Act and the Health and Safety at Work etc Act, which impose legal duties to ensure the health and safety of their employees at work.
• Article 9 (2) (g) Substantial Public Interest – “processing is necessary for reasons of substantial public interest”. The substantial public interest is ‘Equality of opportunity or treatment’ in Schedule 1, Part 2 of the Data Protection Act 2018 (paragraph 8). This applies to the use of demographic information, which will be used to assess how well Trusts are meeting equality, diversity and inclusion key performance indicators (KPIs) within their workforce.

The duty of confidentiality owed to employees may differ to the duty owed to patients, not all of the information may have been given in confidence. Where there is an obligation to maintain confidentiality of employee information, this is met by reducing the data used to only what is necessary for the purpose, and by using the data for the same purpose it was given. In most cases, the aggregation of the data will mean it is it anonymous.

Potentially identifiable information will be received by the Workforce Intelligence Team. This will only be further disclosed either to the Workforce Lead or Director of HR/Chief People Officer at the trust who provide the information, or with the permission of the Director of HR/Chief People Officer at the trust.

You can object to your records being shared between services. To do this, you should contact the DPO or Information Governance team at the organisation you work/worked for.

You should be aware that this is a right to raise an objection, which is not the same as having an absolute right to have your wishes granted in every circumstance. The DPO or Information Governance team at each organisation will make a case-by-case assessment of your request and inform you of the outcome.

You have the right to access the data that is being shared and have any inaccuracies corrected. Please contact the relevant individual organisation on the details linked above to make such as request.

You have the right to request any incorrect information is corrected. Where these errors are identified, please contact the relevant individual organisation on the details linked above to make such as request. Any correction will be fed back into the figures used for this programme.

The data will be retained in line with the law and national guidance: Records Management Code of Practice – NHS Transformation Directorate.

Overall, data will be held as long as it is needed to support reports, which have a 10 year retention period by NHS England standards.

If you wish to make complaint about workforce programme’s use of data, please contact the relevant individual organisation on the details linked above in the first instance.

You have the right to complain to the Information Commissioner’s Office. You can contact them here or by calling their helpline on 0303 123 1113 (local rate) or 01625 545 745 (national rate).

There are National Offices for Scotland, Northern Ireland and Wales (see ICO website).